![]() If you’re just working with a smartphone, a better plan is to set it up on a tripod facing you and your group and record your reactions to the eclipse. Set up a cameraĮclipse chasers recommend not focusing on trying to take your own photos of the eclipse itself unless you have special camera equipment and expertise. There are also lots of great educational activities for kids to learn about and enjoy eclipses. Invite your guests to share their knowledge, too. During your event, you can share with your guests some of the coolest things you learned. You can also brush up on your knowledge about the Sun and the Moon and missions that explore them. You can learn all about eclipses by reading articles, watching videos, or taking an online course. Educate your guestsĮclipses are even more enjoyable when you know a few things about them. Make a playlist of space-themed music to play in the background with songs like “Total Eclipse of the Heart” by Bonnie Tyler or “Here Comes the Sun” by The Beatles. Think crescent-shaped cookies, moon pies, and sun tea. Make Sun and Moon decorations and thematic refreshments. Shadows are the best way to do this, since partial eclipses cast crescent-shaped shadows through holes (like in pinhole projectors and even kitchen colanders) and dappled leaves.Ī little creativity can turn an eclipse-viewing event into a party. If you don’t have access to eclipse glasses or viewing cards, prepare ways to observe the effects of the eclipse indirectly. ![]() If you’re planning on using a telescope or binoculars to enhance your eclipse experience, make sure they’re equipped with solar filters. You’ll probably need to plan ahead for this, since eclipse glasses can be hard to get your hands on in the days and weeks before an eclipse. Provide or remind guests to bring solar eclipse glasses. Never look directly at the Sun without proper eye protection. If you’re traveling to reach the eclipse, check out our tips on getting to and from potentially crowded viewing locations. ![]() If possible, go to your chosen location the day before at the same time as the eclipse to make sure the Sun won’t be hidden by a tree, neighboring building, or anything else. Depending on the weather, you might want to plan to bring blankets, sunscreen, hats, or bug spray so that you and your guests are comfortable throughout the event. Make sure the location is easily accessible and comfortable for guests, considering amenities like bathrooms and seating. Public parks, open fields, rooftops, and even backyards can be great choices. When organizers know the rough pricing in advance, they can better plan the party budget.Find a spot that offers a clear, unobstructed view of the sky. ![]() They know the ins and outs of negotiating vendor contracts, setting up and tearing down venues, the equipment and food needs of large groups, and countless other details. These services are added on to the rest of the party planning quote.Ī party planner takes a lot off of an event organizer's plate. For example, they may offer marketing services for business conferences or handle thank you notes following a birthday celebration. Some party planners offer additional services that complement their base packages. The availability of materials could vary seasonally, so that's another pricing factor to keep in mind. The caterers they work with may need more time to order specialty ingredients for a menu that's outside their standard offerings. They have to source everything, negotiate with the vendors and coordinate delivery so it's all ready on time. Ordering customized and unique supplies requires more effort on the party planner's part. The baseline cost for the venue is also a lot different in San Francisco, California, than Omaha, Nebraska. A massive conference center is going to demand a higher price than a fire hall and takes more time and resources to arrange. The type of venue the organizer selects the time of year and the geographical location of the event all greatly impact the cost. One reason that these professionals use this payment structure is that a higher-budget party often introduces greater complexity in coordination. Sometimes the planner also charges an hourly rate on top of this price. This approach ties the party planner's fees to the overall budget for the event. An hourly rate is harder to estimate, as it covers the exact amount that the professional works.Īnother standard payment option is a percentage of expenses. The advantage of the flat rate is that the event organizer knows exactly how much to allocate for the party planner. It's common to see a basic hourly rate or a flat fee. Party planners may have one or more fee structures.
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